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Orange County HMIS

HMIS Program-Specific Data Manuals Available on the HUD Exchange for ESG, CoC, PATH, and RHY Programs

HUD has released updated Program Specific Data Manuals:

HUD and its Homeless Management Information Systems (HMIS) Federal partners from the Substance Abuse and Mental Health Services Administration and the Administration for Children and Families, Family and Youth Services Bureau of the U.S. Department of Health and Human Services (HHS) have updated some of the HMIS Program-Specific Data Manuals posted to the HUD Exchange including:

These program-specific manuals are companion documents to the HMIS Data Dictionary and Data Standards Manuals. They do not change information about data collection or add any new elements to be collected; rather, they provide primary information and guidance for HMIS System Administrators on project set-up in the HMIS system and for organizations receiving funding from these Federal grant programs on the data collection requirements, definitions, and information that grant recipients must collect for program reporting purposes. In addition to posting the manuals to the HUD Exchange, Federal partners will also post them on their program websites.

To see the original email from HUD, please click here.

HUD Releases Webinar: “ESG Program Grant Life Cycle in IDIS”

The “ESG Program Grant Life Cycle in IDIS” webinar is the third of a three-part webinar series on the topic of financial management for the Emergency Solutions Grants (ESG) program. This webinar provides a high-level overview of the ESG grant life cycle and the major benchmarks along the way. The presentation clarifies how the different stages of the ESG grant life cycle are integrated across IDIS, the eCon Planning Suite, Line of Credit Control System (LOCCS), and Homeless Management Information System (HMIS) over the course of a single ESG grant. This presentation builds upon the Emergency Solutions Grants Program: Using IDIS for Financial Management webinar and Revising IDIS Vouchers for the ESG Program webinar.

If you have questions about the ESG Program or IDIS, please submit them through the HUD Exchange Ask a Question (AAQ) portal. On Step 2 of the question submission process, select “ESG” or “IDIS” in the “My question is related to” dropdown.

To view the original email from HUD, please click here.

New Resources on Documentation of Chronic Homelessness

November 28, 2016

HUD has recently posted two new resources on the HUD Exchange on the Definition of Chronic Homelessness. The following new materials are available via the Chronic Homelessness landing page:

  • Flowchart of HUD’s Definition of Chronic Homelessness – This tool guides you through HUD’s Chronically Homeless Definition through mostly “Yes” or “No” questions, providing an interactive way to help understand who meets the definition and what documentation requirements apply.
  • Sample Chronic Homelessness Documentation Checklist – This sample checklist provides an optional way to help record Chronic Homelessness for those projects that need documentation of Chronic Homelessness (like a Permanent Supportive Housing program that exclusively serves the Chronically Homeless). This sample checklist would not be needed in projects where this requirement is not in place (like an Emergency Shelter). This tool is a sample, is not required by HUD, and has been provided in an editable format so communities may edit it and add to their current forms, if they wish.

In addition to these resources, you can also find the following resources on the Chronic Homelessness landing page:

If additional questions arise that are not addressed by these resources, submit them online through the Ask A Question (AAQ) portal on the HUD Exchange website. To submit a question to the CoC AAQ portal, select “CoC: Continuum of Care Program” from the “My question is related to” dropdown list on Step 2 of the question submission process.

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