Orange County HMIS

The U.S. Substance Abuse and Mental Health Services Administration’s (SAMHSA) KSOC-TV, a web-based technical assistance program featuring behavioral health experts discussing cutting edge issues in children’s mental health, is holding an interactive webisode:

Addressing the Mental Health Needs of Children, Youth, and Families Experiencing Homelessness
Thursday, November 30, 2017
2:00 – 3:00 PM EST
Join the webinar on November 30th.

The live panel discussion will be moderated by Gary Blau, Chief, Child Adolescent and Family Branch, Center for Mental Health Services, SAMHSA.

Panelists will include:

• SAMHSA Representative: Luis Vasquez, Director, Division of Service and Systems Improvement, SAMHSA
• Research Expert: Sarah C. Narendorf, Assistant Professor of Social Work, Graduate College of Social Work, University of Houston
• Youth Leader with Lived Experience: Dani Dominguez, Community Education Coordinator, YES Institute

Members of the audience will be invited to ask questions of a panel of experts via phone, a Mediasite, or through Twitter using the hashtag #KSOCTV. Mark your calendars and join the live Q&A.

Adsystech has told 211OC that they will begin reactivating enrollments that HMIS Staff forwards to them. To have your reactivation request completed, you must submit a completed version of this spreadsheet (link will open as an Excel download) to the HMIS Help Desk.

Please list all reactivation requests by household as shown on the spreadsheet. Remember that reactivating the head of household DOES NOT reactivate the entire household. All clients must be listed if you need their enrollment reactivated.

NOTE: You MUST include the client’s exit date in this spreadsheet when you submit it to the HMIS Help Desk. Adsystech’s reactivation WILL DELETE ALL EXIT DATES FROM REACTIVATED ENROLLMENTS. This data will NO LONGER EXIST in HMIS upon reactivation. You will need to enter the client’s exit date after you have completed your corrections and proceed to exit them again. It is extremely important that you include the client’s exit date in the spreadsheet so that you have a copy of it to enter into HMIS upon exit. Any spreadsheets that do not contain exit dates will not be forwarded to Adsystech to avoid the loss of exit date data.

Since Adsystech requires the first and last names of all enrollments you must password protect the spreadsheet (click link for instructions on password protecting an Excel file and only follow the instructions under the heading “Encrypt an Excel file”) that you send to the HMIS Help Desk and call the HMIS Help Desk at 714-589-2360 to give us the password. Please do not call individual HMIS Staff members with passwords. Tickets entered to the HMIS Help Desk with a spreadsheet that is not password protected will receive an auto-response letting you know that you sent unencrypted personal identifying data and the ticket will be deleted to protect client privacy.

Thank you very much for your patience during this time

211OC held a HMIS version 6 webinar on Wednesday, October 4^th

We have received wonderful feedback in our HMIS User Suggestion Box!  We still would like to hear from all of our users before we analyze and implement your feedback to improve the HMIS experience.

If you haven’t already done so, please complete the survey so we can hear your thoughts on communications and trainings from the 211OC HMIS team.  This includes your thoughts about the implementation of version 6.  The survey will only take about 5 minutes and is extremely helpful for us as we move forward.

211OC will host a FREE AIDS Sensitivity Training for all Orange County homeless service providers on Wednesday, November 1st.  Representatives from the AIDS Services Foundation will conduct the training which will consist of a presentation and Q&A session.

Where? CASA Training Room (Upstairs) 1505 E 17th. St Santa Ana, CA
When? Wednesday, 11/01/17, from 2PM to 4PM.

We are hoping at least one representative from each of our agencies can attend this important training.  We hope that it will help us serve this marginalized population better!

According to the National Coalition for the Homeless, HIV/AIDS and homelessness are intricately related.  The costs of health care and medications for people living with HIV/AIDS (PLWHA) are often too high for people to keep up with.  In addition, PLWHA are in danger of losing their jobs due to discrimination or as a result of frequent health-related absences.  As a result, up to 50% of PLWHA in the United States are at risk of becoming homeless.

There is no need to RSVP for this event, please just show up ready to learn!

Due to changes in the recently released 2017 HMIS Data Standards, Program Specific Data Elements are no longer required for projects that do not receive federal funding (i.e., CoC, ESG, SSVF, RHY, HOPWA, VASH, or PATH). As a result, the HUD Assessment used at entry in Version 6 of HMIS will only appear for projects that receive federal funding. Non-federally funded projects are only required to answer the CoC Assessment at entry, which contains Universal Data Elements that all projects are still required to collect.

We are still working with Adsystech to make the Exit Question assessments visible for all projects.Once available, this assessment will not contain any Program Specific Data Elements for any non-federally funded projects.

If you have any questions about this change, please submit a ticket to the Help Desk.

Please complete this survey regarding HMIS!  We want to hear your thoughts on communications and trainings from the 211OC HMIS team, as well as the implementation of version 6.  The survey will only take about 5 minutes, and is extremely helpful for us as we move forward.