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Orange County HMIS

Author: Linda Ly

Q1 2022 HMIS Data Report Cards

The Q1 2022 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

  • The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Refused, Data not Collected, Missing Response, and Data Issues The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.
  • The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

If you have any questions, please enter a ticket to the HMIS Help Desk.

New Onboarding Toolkits for ESG-Funded Program Staff

Emergency Solutions Grants (ESG) recipients and subrecipients have quickly scaled up rapid re-housing (RRH) and targeted prevention efforts, including repositioning existing staff, adding new staff, and/or rapidly refilling vacated positions due to COVID-19. New staff may not have received in-depth training on the best practices that promote successful outcomes for people experiencing homelessness.

Each of the new Onboarding Toolkits provides a series of informational training videos and resources to orient and train new or transitioning staff who serve as Grant Administrators, Program Directors, RRH Supervisors, and RRH Case Managers. Many videos have brief knowledge check questions at the end to reinforce learning.

View Onboarding Toolkits!

Q4 2021 HMIS Data Report Cards

The Q4 2021 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

  • The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Refused, Data not Collected, Missing Response, and Data Issues The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.
  • The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

If you have any questions, please enter a ticket to the HMIS Help Desk.

ESG-CV Notice CPD-21-08 Webinar – July 29, 2021 – 1:00 PM EDT

This information was originally distributed via HUD.gov. HUD Exchange is redistributing the information for awareness.

On July 19, 2021, HUD published Notice CPD-21-08: Waivers and Alternative Requirements for the Emergency Solutions Grants (ESG) Program Under the CARES Act. This Notice provides important updates and changes to Notice CPD-20-08, published on September 1, 2020.

ESG-CV funds must be used to:

  • Prevent, prepare for, and respond to COVID-19 among individuals and families who are homeless or receiving homeless assistance
  • Support additional homeless assistance and homelessness prevention activities to mitigate the impacts created by COVID-19

Join the Upcoming Webinar

HUD’s Office of Special Needs Assistance Programs (SNAPS) invites homeless assistance providers and their partners to participate in a webinar on Thursday, July 29, 2021 from 1:00 – 2:30 PM EDT. During this webinar, participants will hear HUD experts discuss the updated ESG-CV Notice CPD-21-08. Participants do not need to register in advance. It is strongly recommended that you join this webinar 15 minutes prior to the start time (12:45 PM EDT). To join the webinar, simply access the login page here.

Questions?

If you have any questions about this webinar or encounter difficulties joining, please contact SNAPSevent@tdainc.org.

Additional Resources

Visit the Disease Risks and Homelessness page to access technical assistance materials from HUD as well as guidance issued from HUD’s federal partners dedicated to preparing for and responding to infectious diseases, including COVID-19.

SNAPS Mailing List Subscription

SNAPS is now using two different listservs to communicate competition and program updates:

SNAPS grantees and interested stakeholders should consider subscribing both to the HUD Exchange mailing list and HUD.gov mailing lists. Please communicate this information to your homeless organizations, local government contacts, and other interested stakeholders.

Visit the HUD Exchange at https://www.hudexchange.info

COVID-19 Vaccination-Focused Office Hours for Homeless Assistance Providers – January 8, 2021

HUD’s Office of Special Needs Assistance Programs (SNAPS) hosts weekly Office Hours sessions to discuss COVID-19 planning and response on Fridays from 2:30 – 3:30 PM EST. The next session is January 8, 2021.

This week’s Office Hours will feature the following topics:

  • University of California San Francisco (UCSF) Benioff Homelessness and Housing Initiative: Vaccination Strategies
     
  • Centers for Disease Control and Prevention (CDC) Homelessness Unit: Basics of Vaccination Efforts and Q&A
     
  • HUD Updates on Vaccination Distribution Planning

Join Friday’s Office Hours

Date and Time: Friday, January 8, 2021 at 2:30 PM EST

Participants do not need to register in advance. It is strongly recommended that you join the Office Hours 15 minutes prior to the start time (2:15 PM EST). To join the Office Hours, simply access the login page at this link.

Previous Office Hours Recordings and Slides

If you participated in previous Office Hours, you are still encouraged to attend future Office Hours for the latest information and updates.

View the recordings and slides from previous Office Hours.

Questions?

If you have any questions about this Office Hours or encounter difficulties joining the Office Hours, please contact Thomas_Bednar@abtassoc.com.

Additional Resources

  • Visit the Disease Risks and Homelessness page to access technical assistance materials from HUD as well as guidance issued from HUD’s federal partners dedicated to preparing for and responding to infectious diseases, including COVID-19.
     

HUD is also available to provide technical assistance to our homeless assistance providers who need support in preventing or responding to the spread of infectious disease. Submit your questions to the Ask A Question (AAQ) portal. In Step 2 of the question submission process, select “CoC: Continuum of Care Program” from the “My question is related to” drop down list and write “Health Preparedness and Response” in the subject line.

Visit the HUD Exchange at https://www.hudexchange.info

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