Orange County HMIS

The Q3 2024 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness for the reporting period 7/1/2024 – 9/30/2024.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

• The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Prefers not to Answer, Data not Collected, Missing Response, and Data Issues.
• The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

The Report Cards can now be filtered by Agency Name. To view the results for a particular agency, navigate to the dropdown labeled “Agency” and make a selection. The report can also be filtered by Project Name.

If you have any questions, please enter a ticket to the HMIS Help Desk.

Check out the new Orange County CoC Dashboard for Q3 here.

HUD and the National Homeless Services Data Consortium (NHSDC) are sponsoring a two-day conference titled “Harvesting Connections” in Portland, Oregon, from October 22-23, 2024. Registration is closed for in-person participation, however select live webcast sessions can be joined at the meeting time.

To view live webcast session descriptions, visit the NHSDC Fall 2024 conference page. Slides will be available before the conference while transcripts and recordings will be made available after the conference. To view the full conference agenda, visit the NHSDC site.

Additional Information

Attendees who attend the following three sessions can earn a certificate of attendance from HUD:
• The People with Lived Experience and Expertise Toolkit: How to Use It
• Using Data to Move Racial Equity Conversations Forward
• Addressing Unsheltered Homelessness and Encampments

Join the Live Sessions

Joining Instructions

Registration is not required. It is strongly recommended that you join 15 minutes prior to the start time of the session.

Webcast Point of Contact

If you have any questions about participation in the live webcast sessions or the certificates of attendance, please contact: conferencesupport@cloudburstgroup.com

October 22, 2024 Schedule

Sessions	Time
The People with Lived Experience and Expertise Toolkit: How to Use It	9:45 AM – 11:00 AM PDT
Designing an End to Homelessness with Stella Modeling	11:15 AM – 12:30 PM PDT
Using Data to Move Racial Equity Conversations Forward	2:00 PM – 3:00 PM PDT
Addressing Unsheltered Homelessness and Encampments	3:15 PM – 4:15 PM PDT

October 23, 2024 Schedule

Sessions	Time
Eva: Data Quality Friend and Now System Performance Icon	9:45 AM – 11:00 AM PDT
The New Privacy Toolkit: How to Use It	11:15 AM – 12:15 PM PDT
Strategies for Evaluating and Monitoring Coordinated Entry	2:00 PM – 3:00 PM PDT

Registration is now open for the 14th cohort of the HMIS Data Analytics On-Demand Course. The goal of this immersive course is to provide a conceptual and practical framework for ad hoc reporting utilizing Homeless Management Information System (HMIS) data. This self-paced course is open to anyone in your community who is interested in analyzing, interpreting, and communicating HMIS data. This is an introductory level course and might be a good fit for newer members of your HMIS team or someone looking to brush up on their data skills. Participants are not expected to have high-level technical or statistical skills; only basic knowledge of the following is needed:

• HMIS data standards
• How to pull an HMIS comma-separated value (CSV) file set, unless the participant has access to someone who can pull HMIS reports for them
• How to enter data into Excel and navigate within it

The data analytics course will equip participants with the skills to create a data brief highlighting trends to engage communities to drive insights into action. A combination of content, hands-on skill-building, and recommended resources are provided to help a basic data user build skills and knowledge necessary to be an advanced data professional while providing opportunities for ongoing professional development and learning.

Participants will have eight weeks to complete six course modules at their own pace. Course participants will also receive a certificate upon completion of all six modules.

Registration

The 14th offering of the HMIS Data Analytics On-Demand Course will be held from October 21 – December 13, 2024.

Please Note: Registration is limited to 400 individuals and will automatically close once the course is at capacity. When registering, please use the code 2024SEPTHMIS.

Register for Cohort 14

Accommodation Requests and Questions

If you need accommodation, please send an email to hmisonlinecourse@cloudburstgroup.com with a description of the accommodations needed to successfully complete the course. An instructor will reach out to discuss available options.

For any questions regarding the HMIS Data Analytics On-Demand Course, please contact hmisonlinecourse@cloudburstgroup.com.

Additional Information

For more information, please visit the course syllabus and the HMIS Data Analytics On-Demand Course page.

We are hiring for an HMIS Support Specialist. Please see the job posting to apply.

Other job opportunities at OCUW: https://www.unitedwayoc.org/about-us/careers/

HUD’s Equal Access Rule (EAR), which was expanded in 2016, ensures that HUD’s housing and shelter programs are open to all eligible individuals and families regardless of sexual orientation, gender identity, or marital status. This webinar examines how to better understand the Rule and how it applies to emergency shelters and provides communities with information to be able to amend and implement policies, procedures, and best practices. 

Implementing HUD’s Equality Access Rule in Emergency Shelters
Thurs, Sept 12th 9am – 10:30am PST/12pm – 1:30pm EDT

Objectives

• Understand the barriers faced by Lesbian, Gay, Bisexual, Transgender, Queer and/or Questioning, Intersex, Asexual/Agender (LGBTQIA+) individuals and all families who attempt to access emergency shelter
• Examine requirements under the Fair Housing Act, EAR, and Supreme Court decision, Bostock v. Clayton County
• Explore discrimination and trauma-informed strategies to support LGBTQIA+ individuals, all families, and survivors of gender-based violence
• Provide resources, training, and other tools to ensure compliance with the Fair Housing Act and EAR
  

Audience

This webinar is intended for Emergency Shelter staff, leadership, and program managers. Other practitioners interested in learning more about the EAR are also welcome to attend. This could include anyone supporting any programs administered through HUD’s Office of Community Planning and Development (CPD) including Continuum of Care (CoC) homeless assistance, Emergency Solutions Grant (ESG), and Housing Opportunities for Persons With AIDS (HOPWA).

The Office of Care Coordination, on behalf of the Orange County Continuum of Care (CoC) is sharing reminders for trainings and opportunities to participate in. Please find details below.

HUD’s Equal Access Rule

Through this training, service providers will learn how to effectively implement HUD’s Equal Access Rule to ensure fair housing and shelter opportunities for people experiencing homelessness, as well as ensuring the preservation of families accessing housing and shelter. Please find details on the upcoming training below: 

Date: Monday, September 9, 2024
Time: 10:00 a.m. – 11:00 a.m. 
Meeting Link: https://zoom.us/j/97023300938?pwd=9RDCxdd5Sc4H43k2opOb2mgP5jVBIj.1
Meeting ID: 970 2330 0938
Passcode: coc2024

Social Services Agency (SSA) Overview Presentation

Through this presentation the County of Orange Social Services (SSA) will inform attendees about the CalFresh, General Relief, Medi-Cal and CalWORKs application and enrollment processes. Please find details on the upcoming training below: 

Date: Thursday, September 12, 2024
Time: 10:00 a.m. – 11:00 a.m. 
Meeting Link: https://zoom.us/j/99144429205?pwd=abDxPx824H8BqW4oc3aQWwqq7Ogh32.1
Meeting ID: 991 4442 9205
Passcode: 515606

The Emergency Shelter and Street Outreach Project Performance Report and the Goals and Outcomes Report have been published!

Emergency Shelter reporting period: 4/1/2023 – 3/31/2024
Street Outreach reporting period: 06/1/2023 – 05/31/2024

This webinar series, hosted by Cloudburst and sponsored by HUD, will discuss the Coordinated Entry (CE) Equity Initiative and how communities can address racial disparities in their homelessness response system through an inclusive and trauma-informed process.

Webinar Title	Date and Time	Registration
HUD Equity Initiative Product Drop: Looking Back, Moving Forward (Part 1)	Thursday, August 29, 2024 2:00 PM – 3:30 PM EDT	Register Now
HUD Equity Initiative Product Drop: Looking Back, Moving Forward (Part 2)	Thursday, September 12, 2024 2:00 PM – 3:30 PM EDT	Register Now

This webinar series is intended for anyone interested in learning more about the CE Equity Initiative and its related tools and products.

The Office of Care Coordination, on behalf of the Orange County Continuum of Care (CoC), is hosting upcoming training opportunities intended to equip service providers, local partners, and community members with information on resources and best practices for the homeless service system. Please find details below on the upcoming training opportunities.

Housing First Training

The training will provide essential tools and techniques for Housing First implementation in design and operation by program model, including street outreach, emergency shelter and/or permanent housing. The training will cover the services and structures necessary to ensure successful housing placements, housing retention and long-term stability. 

Date: Wednesday, August 21, 2024
Time: 1:00 PM – 2:30 PM
Meeting Link: https://zoom.us/j/96156570118?pwd=oaHdKFSZKMWFlYMAASFT2P5oAQtrwE.1 
Meeting ID: 961 5657 0118
Passcode: 941774

Trauma Informed Care Training

The training will build upon basic principles of Trauma Informed Care. Attendees will take a deeper dive into understanding secondary and vicarious trauma for both service providers and program participants, understand the overlap of Trauma Informed Care with Harm Reduction and other core principles, and identify ways to incorporate principles into service delivery practices with people experiencing homelessness.

Please note, this training is intended to expand on the Trauma Informed Care training held by Dusty Olson on August 10, 2023. If you would like to review the previous Orange County CoC Trauma Informed Care Training, please watch the training at: https://ceo.ocgov.com/care-coordination/homeless-services/continuum-care-additional-documents

This virtual training requires registration. 

Date: Thursday, August 29, 2024
Time: 1:00 PM – 2:30 PM 

Please register to attend by Wednesday, August 28, 2024 at https://zoom.us/meeting/register/tJwsdO2qrjwiHdJtJ9LWFQtk3OiKs95mVQLi If you have questions about the trainings, please reach out to the Office of Care Coordination at CareCoordination@ocgov.com