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Orange County HMIS

Q4 2022 HMIS Data Report Cards

The Q4 2022 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

  • The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Refused, Data not Collected, Missing Response, and Data Issues The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.
  • The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

The Report Cards can now be filtered by Agency Name. To view the results for a particular agency, navigate to the dropdown labeled “Agency” and make a selection. The report can also be filtered by Project Name.

If you have any questions, please enter a ticket to the HMIS Help Desk.

Reminder: 2022 HMIS Part 2 Recertification

As a reminder, all users whose accounts were created prior to 6/1/22 will be required to complete the 2022 HMIS Part 2 Recertification by January 31st in order to maintain their access to HMIS. Please log into your agency’s Dropbox in order to see a list of the users at your agency that have not completed the required Recertification yet. Required users that have not completed the recertification by January 31st will have their accounts locked until the recertification has been completed.

Agency Administrators must submit the 2022 HMIS Part 2 Recertification Form for their users once the recertification has been completed. Please limit the form to five users or less to ensure a timely response to the submission, and submit any questions to the HMIS Help Desk.

Thank you!

2023 HIC and Sheltered PIT

The 2023 HIC and Sheltered PIT is here! This process includes agencies with Emergency Shelter, Transitional Housing, Rapid Re-Housing, Permanent Supportive Housing, or Other Permanent Housing projects, whether or not those projects participate in HMIS. For more information, please review the 2023 HIC & Sheltered PIT knowledge base article.

For more information regarding the HIC and Sheltered PIT process, the HIC and Sheltered PIT training will be held on January 19th from 10:00 – 11:00. We recommend that all agencies attend this training, as the HIC data collection methodology has changed.

Please note the following due dates for the HIC and Sheltered PIT process:

  • January 23rd: Night of the Count
  • January 26th: Agencies complete data entry in HMIS or comparable database
  • January 27th: 211OC sends all agencies HIC Forms, and sends HMIS participating agencies PIT data
  • February 10th: Agencies submit final HIC Forms and PIT data to 211OC

Register Today: HMIS Data Analytics On-Demand Course: Cohort Seven – Starting January 17, 2023

Registration is now open for the seventh cohort of the HMIS Data Analytics On-Demand Course. The goal of this immersive course is to provide a conceptual and practical framework for ad hoc reporting utilizing HMIS data. This self-paced course is open to anyone in your community who is interested in analyzing, interpreting, and communicating HMIS data. This is an introductory level course and might be a good fit for newer members of your HMIS team or someone looking to brush up on their data skills. Participants are not expected to have high-level technical or statistical skills; only basic knowledge of the following is needed:

• HMIS data standards
• How to pull an HMIS comma-separated value (CSV) file set (unless the participant has access to someone who can pull HMIS reports for them)
• How to enter data into Excel and navigate within it


The data analytics course will equip participants with the skills to create a data brief highlighting trends to engage communities to drive insights into action. A combination of content, hands-on skill-building, and recommended resources are provided to help a basic data user build skills and knowledge necessary to be an advanced data professional while providing opportunities for ongoing professional development and learning.


Participants will have eight weeks to complete six course modules at their own pace. Course participants will also receive a certificate upon completion of all six modules.

Registration
The seventh offering of the HMIS Data Analytics On-Demand Course will be held from January 17 – March 17, 2023.
Please Note: Registration is limited to 250 individuals and will automatically close once the course is at capacity. When registering, please use the code 2023JANHMIS.

Register for Cohort Seven

For more information, please visit the course syllabus and the HMIS Data Analytics On-Demand Course page.

Questions?
For any questions regarding the HMIS Data Analytics On-Demand Course, please contact hmisonlinecourse@cloudburstgroup.com.

HUD EXCHANGE – From our Partners: Braiding Resources to Develop & Strengthen Partnerships Webinar – January 9, 2023

The Housing and Services Resource Center (HSRC) is sponsoring a webinar on January 9, 2023, at 2:00 PM EST to discuss how state and local systems can develop lasting cross-sector partnerships to increase access to accessible, affordable housing and supportive services for people with disabilities, older adults, and people at risk of or experiencing homelessness.

Training Objectives

Participants will discover:

  • Key connection points and approaches for developing partnerships between community living support service providers and rental housing assistance providers
  • Steps to identify and align funding and programs to create a comprehensive service and housing system
  • Key components of the partnership development process and lessons learned from other successful models
  • Strategies to strengthen and incentivize collaborations over time
Register for the Webinar

After registering, you will receive a confirmation email containing information about joining the webinar. The webinar will include real-time captioning and ASL interpreting. If you need any additional accommodations, or if you have questions, please email HSRC@acl.hhs.gov.

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