Orange County HMIS

Check out the new Orange County CoC Dashboard here.

The Office of Care Coordination will be hosting a training on the Equal Access Rule established by the U.S. Department of Housing and Urban Development (HUD). 

Through this training, service providers will learn how to effectively implement HUD’s Equal Access Rule to ensure fair housing and shelter opportunities for people experiencing homelessness, as well as ensuring the preservation of families accessing housing and shelter. Please find details on the upcoming training below:

This virtual training requires registration. 

Date: Wednesday, July 12, 2023
Time: 3:00 p.m. – 4:00 p.m.

Please register to attend by Tuesday, July 11, 2023 at https://zoom.us/webinar/register/WN_h4z3TuxvTzCtsnB_ZzOkqQ If you have questions, please feel free to contact the Office of Care Coordination at CareCoordination@ocgov.com

Registration is now open for the ninth cohort of the HMIS Data Analytics On-Demand Course. The goal of this immersive course is to provide a conceptual and practical framework for ad hoc reporting utilizing Homeless Management Information System (HMIS) data. This self-paced course is open to anyone in your community who is interested in analyzing, interpreting, and communicating HMIS data. This is an introductory level course and might be a good fit for newer members of your HMIS team or someone looking to brush up on their data skills. Participants are not expected to have high-level technical or statistical skills; only basic knowledge of the following is needed:

• HMIS data standards
• How to pull an HMIS comma-separated value (CSV) file set, unless the participant has access to someone who can pull HMIS reports for them
• How to enter data into Excel and navigate within it

The data analytics course will equip participants with the skills to create a data brief highlighting trends to engage communities to drive insights into action. A combination of content, hands-on skill-building, and recommended resources are provided to help a basic data user build skills and knowledge necessary to be an advanced data professional while providing opportunities for ongoing professional development and learning. Participants will have eight weeks to complete six course modules at their own pace. Course participants will also receive a certificate upon completion of all six modules.

Registration

The ninth offering of the HMIS Data Analytics On-Demand Course will be held from July 10 – September 1, 2023.Please Note: Registration is limited to 400 individuals and will automatically close once the course is at capacity. When registering, please use the code 2023JULHMIS

Register for Cohort Nine

For more information, please visit the course syllabus and the HMIS Data Analytics On-Demand Course page.

Questions?

For any questions regarding the HMIS Data Analytics On-Demand Course, please contact hmisonlinecourse@cloudburstgroup.com.

Continuum of Care (CoC) leadership and providers, researchers, advocates, and the HUD Technical Assistance (TA) providers engaged in an intentional evaluation and redesign of race, ethnicity, and gender data elements collected in the Homeless Management Information System (HMIS). People with lived experience of homelessness, community partners, homeless service providers, civic leaders, and anyone who wanted to contribute – were involved in making these critical improvements. The FY2024 HMIS Data Standards were updated based on the feedback provided.

On Wednesday, June 14, 2023 from 3:00 – 4:00 PM EDT, HUD will sponsor a webinar to discuss the HMIS Data Standards changes and the lessons learned from the process.

HUD published “We Listened – Centering Identity Through Changes in Data Collection” to outline some of the feedback received and how it changed the data collected. HMIS data elements was the process of engaging community partners, especially people with lived experience of homelessness, to improve how people experiencing homelessness are served.

Register for the webinar

The Transitional Housing Project Performance Report and the Goals and Outcomes reports for 4/1/22 – 3/31/23 have been posted!

Click here to view the reports.

Review the 2023 HIC Overview and 2023 Sheltered PIT Overview reports to see data for the Orange County CoC.

The Q1 2023 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

• The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Refused, Data not Collected, Missing Response, and Data Issues The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.
• The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

The Report Cards can now be filtered by Agency Name. To view the results for a particular agency, navigate to the dropdown labeled “Agency” and make a selection. The report can also be filtered by Project Name.

If you have any questions, please enter a ticket to the HMIS Help Desk.

The Rapid Re-Housing Project Performance Report and the Goals and Outcomes reports for 3/1/22 – 2/28/23 have been posted!

Click here to view the reports.

Join fellow grantees in learning how to best administer CARES Act funding, with sessions covering Community Development Block Grant CARES Act (CDBG-CV), Housing Opportunities for Persons With AIDS CARES Act (HOPWA-CV), and Emergency Solutions Grants CARES Act (ESG-CV). Grantees and technical assistance providers will share best practices for resilience, financial and administrative controls, and more. The conference will feature four days of virtual training to help grantees best use CARES Act funding to help their communities prevent, prepare for, and respond to coronavirus. Attendees may attend all sessions or a subset, according to their interests and needs. Each session will allow time for questions and answers. Register here today!

You must have a HUD Exchange account to register. Follow these instructions for registering.

Conference Point of Contact: 2023 National CARES Act Virtual Conference Registrar, trainings@hudexchange.info

Conference Objectives

CARES Act grantees will be better equipped to spend CARES Act funding effectively by learning:

• How to use CARES Act funding in innovative ways to prevent and prepare for the Coronavirus pandemic in a lasting way
• Best practices for administering CDBG-CV funds that promote long-term resilience to the threats posed by COVID-19
• How to best design and execute successful financial and administrative controls for CDBG-CV funding

As discussed at the April OC HMIS User Meeting, 211OC will be host an HMIS Training Webinar on Thursday, April 27th from 2:00 pm to 3:00 pm. 

This is an optional webinar for new HMIS users or existing HMIS users who are interested in learning more about the CES Reporting in HMIS. 

Click this link to join the meeting webinar on April 27th. There is no need to register or RSVP.