Orange County HMIS

The Homelessness Prevention Project Performance Report and the Goals and Outcomes Report for 7/1/2022 – 6/30/2023 have been published!

Click here to view the reports.

The application submission deadline for the Fiscal Year (FY) 2023 Continuum of Care (CoC) Program Competition and Renewal or Replacement of Youth Homelessness Demonstration Program Grants (YHDP) is approaching. The FY 2023 CoC Consolidated Applications, that includes the CoC Application and CoC Priority Listing with all project applications either approved and ranked or rejected, are due Thursday, September 28, 2023 at 8:00 PM EDT.

Please allow ample time to complete your FY 2023 CoC Consolidated Application, and do not wait until the last minute to submit via e-snaps to HUD. HUD strongly recommends that Collaborative Applicants submit their applications at least 24 – 48 hours before the deadline.

Note: The CoC Application and the CoC Priority Listing are separate submissions in e-snaps; therefore, Collaborative Applicants must ensure that both the CoC Application and the CoC Priority Listing, that includes all project applications either approved and ranked or rejected, are submitted in e-snaps prior to the application submission deadline of September 28, 2023, by 8:00 PM EDT.

Updates

The following documents have been posted on the CoC Program Competition page of the HUD.gov website:

1. CoC Application FAQs
2. Revised FY 2023 Grant Inventory Worksheets (GIWs)
   • Multiple CoCs required additional corrections after the revised GIWs were originally posted. This primarily impacted CoCs with YHDP projects renewing during the FY 2023 competition.
   • These revisions were marked with a September 1, 2023, revision date.
     • Please be advised: the GIW provides CoC stakeholders with an inventory of renewal grants and the total amount of funding each renewal grant may apply for. While the GIW is expected to be as close to accurate as possible, HUD understands that grant agreement amendments may continue to be fully executed up until the application submission deadline; therefore, renewal project applicants must ensure the BLI amounts in the renewal project application match the amounts listed in expiring grant agreement or grant agreement as amended – even if inaccuracies exist on the HUD Posted GIW.
3. FY 2023 CoC Estimated Annual Renewal Demand (ARD) Reports – updated based on revised GIWS
   • One report for all Collaborative Applicants
   • One report for Collaborative Applicants with Unified Funding Agency (UFA) designation and includes the available UFA Costs amount
4. Updated FY 2023 Geocode Report including Preliminary Pro Rata Need (PPRN) amounts
5. Rural Area Geocode Report
   • New project applications applying to serve populations located in the geographic areas identified on the Rural Area Geocode Report may request funding under the new Rural Costs budget line item (BLI). See section III.B.4.a.(4) of the FY 2023 CoC Program Notice of Funding Opportunity (NOFO) for more information.
6. FY 2023 CoC NOFO Webinar Video and Slides – will be posted imminently

Questions?

• Questions regarding the FY 2023 CoC Program Competition process must be submitted to CoCNOFO@hud.gov

Technical questions related to e-snaps functionality (e.g., password lockout, access to user’s application account, updating Applicant Profile) must be submitted to e-snaps@hud.gov

The Office of Care Coordination, on behalf of the Orange County Continuum of Care (CoC), is hosting the upcoming training opportunity.

The LGBTQ Center OC is providing a training on cultural competency when working with the LGBTQ+ community. The LGBTQ+ 101 training will provide necessary language to reaffirm the identities of lesbian, gay, bisexual, transgender, queer, and questioning (LGBTQ) people. Attendees will learn the complexity of sexual orientation, gender identity, gender expression, and pronounce use. This training provides tools organizations can utilize to make their work environment a safe space for staff and clients alike. 

This virtual training requires registration.

Date: Thursday, September 21, 2023
Time: 9:30 a.m. – 11:30 a.m.

Please register to attend by Wednesday, September 20, 2023 at https://zoom.us/meeting/register/tJMpcOGrrz8rG9ZYY6JLCU_Fv6uXxqna92KD

If you have questions, please feel free to contact the Office of Care Coordination at CareCoordination@ocgov.com.

The Q2 2023 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

• The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Refused, Data not Collected, Missing Response, and Data Issues The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.
• The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

The Report Cards can now be filtered by Agency Name. To view the results for a particular agency, navigate to the dropdown labeled “Agency” and make a selection. The report can also be filtered by Project Name.

If you have any questions, please enter a ticket to the HMIS Help Desk.

The Street Outreach Project Performance Report and the Goals and Outcomes reports for 6/1/22 – 5/31/23 have been published!

Click here to view the reports.

HUD is sponsoring a three-part webinar series about the Violence Against Women Act Reauthorization Act of 2022 (“VAWA 2022”) to increase the capacity and knowledge of Emergency Solutions Grants (ESG) and Continuum of Care (CoC) housing and homeless services providers about housing protections for survivors of domestic violence, dating violence, sexual assault, and stalking in homeless services systems. This series features technical assistance providers, policy experts, and community leaders to showcase both requirements and best practices around VAWA implementation.

Training Objectives

Participants will:

• Learn about VAWA housing provisions that apply to CoC and ESG grantees
• Learn about “VAWA 2022” updated definitions and provisions as outlined in the VAWA letter to CoC/ESG program recipients
• Explore requirements and best practices for developing and implementing emergency transfer plans (ETPs)
• Engage in a panel discussion between VAWA experts and community leaders regarding all aspects of VAWA implementation for CoCs and CoC/ESG recipients

Schedule

Webinar Title	Description	Date and Time
Understanding VAWA	This session will provide CoCs and ESG recipients an overview of VAWA and VAWA 2022 Reauthorization.	August 10, 2023 1:00 – 2:30 PM EDT
VAWA ETPs:CoC and ESG Requirements and Best Practices	This session will provide in-depth knowledge for CoCs and ESG recipients about developing an ETP as required by VAWA. Presenters will provide information about both requirements and best practices for ensuring ETPs are tailored to local strengths and needs.	August 17, 2023 1:00 – 2:30 PM EDT
Community Conversations: VAWA in Practice	This session will feature a panel of VAWA experts and community leaders discussing all aspects of VAWA implementation for CoCs and CoC/ESG recipients.	August 31, 2023 1:00 – 2:30 PM EDT

Joining Instructions

The first webinar in the series, Understanding VAWA, will take place on August 10, 2023 from 1:00 – 2:30 PM EDT. Participants do not need to register in advance. It is strongly recommended that participants join the webinar 15 minutes prior to the start time. To join the webinar, simply access the login page at the link below.

Join the Webinar

Training Point of Contact

“VAWA 2022” Foundations for CoC and ESG Registrar | trainings@hudexchange.info

The National Alliance to End Homelessness is hosting a webinar to share information about changes, priorities, and guidance on crafting a competitive application for HUD’s Notice of Funding Opportunity (NOFO) program. The webinar will also provide tips on looking ahead to system performance improvement post-NOFO. 

When: August 3 @ 12:15 – 11:00 A.M.

Webinar: Promoting Equity, Lived Experience, Housing First, and System Performance: What Matters in the 2023 NOFO

Additional Resources:
The SYSTEM Series 
What Matters in the 2023 NOFO

The Office of Care Coordination will be hosting a training on Trauma Informed Care. Through this training, service providers will learn the basics of trauma and how it impacts the delivery of homeless services, understand the principles of trauma informed care, and identify ways to incorporate principles into service delivery practices. Please find details on the upcoming training below:

This virtual training requires registration. 

Date: Thursday, August 10, 2023
Time: 1:30 p.m. – 3:00 p.m.
Please register to attend by Wednesday, August 9, 2023 at https://zoom.us/meeting/register/tJwtdOqsqzouGtSG3SsFwsxzJt1cP06p2Gsn

If you have questions, please feel free to contact the Office of Care Coordination at CareCoordination@ocgov.com

HUD is sponsoring a webinar on August 1, 2023 from 3:00 PM – 4:30 PM EDT to present an overview of the online, self-guided training, Coordinated Entry as a Tool for Equity: Training on Fair Housing and Coordinated Entry. TA Providers and HUD staff will also be available to answer questions related to coordinated entry (CE), fair housing, or specific questions about the training.

Joining Information

Participants do not need to register in advance. It is strongly recommended that participants join the webinar 15 minutes prior to the start time. To join the training, simply access the login page using the button below.

Join the Webinar

Webinar Number: 2428 105 0364
Passcode: HUD (483 for phones and video systems)

Training Point of Contact

If you have any questions or encounter difficulties joining, please contact Aubrey Sitler at aubrey@acstrategies.org.