Orange County HMIS

A new resource, Emergency Housing Vouchers (EHV): A How-To Guide for Public Housing Agencies, is now available on the HUD Exchange. The purpose of this guide is to:

• Provide an overview of EHV operating requirements
• Outline considerations for Public Housing Agencies (PHAs) in the design of their EHV programs
• Highlight best practices in program implementation

This guide is a helpful resource for PHAs, Continuum of Care (CoCs), and Victim Services Providers (VSPs) to understand key components of the EHV program including:

• Partnerships and referral processes
• Use of service fees
• Housing search requirements
• Application of EHV waivers and alternative requirements

You can view the guide here

The HMIS Client Record Requests page is now available, and is helpful for clients to understand how to request a copy of their HMIS data, what data is included in the request, and how to protect their privacy once the data is received.

The Client Record Requests knowledge base article is also available, and should be used to assist agencies with processing Client Record Requests that they receive.

The Homeless Prevention Project Performance Report and the Goals and Outcomes reports for 1/1/21 – 12/31-21 have been posted!

Click here to view the reports.

This information was originally distributed via HUD.gov. HUD Exchange is redistributing the information for awareness.

Congress has found that the right of citizens to vote is fundamental and that it is the duty of the Federal, State, and local governments to promote the exercise of that right.[i] Accordingly, HUD is sharing information to support the public, specifically people experiencing homelessness, in understanding how to access this fundamental right.

People can vote without a permanent address, and homeless services providers can help through nonpartisan registration and get-out-the-vote efforts. It is important to be aware of local registration deadlines, some of which occur in February, to ensure the ability to vote. Many rules about voting are set by states, so check with counsel to ensure that all activities are compliant with local and state law.

To help more Americans exercise their right to vote, our partners at the U.S. Interagency Council on Homelessness (USICH) created the following step-by-step voting guides for homeless providers and for people experiencing homelessness. Both are available in five languages:
Election Checklist for Homeless Service Providers
Voting Checklist for People Experiencing Homelessness

[i] National Voter Registration Act of 1993.

The Office of Care Coordination on behalf of the Orange County Continuum of Care (CoC) is working with C4 Innovations on a Racial Equity Roadmap that will guide the work of the Orange County CoC and institutionalize equitable policies and practices in homeless service delivery.

Check out the recordings from the kick-off call and learning sessions to see the work that’s been done so far!

Please review the 2022 HIC & Sheltered PIT Knowledge Base article for more details on the process!

Below are the materials from the HIC/Sheltered PIT Training that was held on February 15th:

HIC/Sheltered PIT Training Slides

HIC/Sheltered PIT Training Recording

The Project Performance Overview document has been updated with the changes below. Please review the February 2022 Data and Performance Management meeting materials for more details.

• Goal 8 – Help Clients Exit to Successful Housing Situations
  • Updated threshold for Street Outreach is >=20%
• Goal 10 – Ensure Clients Do Not Fall Back Into Homelessness after being Housed
  • Updated threshold for Street Outreach is <=10%
• Goal 11 – Receive Referrals from the Coordinated Entry System
  • New threshold for PSH/OPH and Rapid Re-Housing is 100%
• Goal 12 – Limit the Referrals from the Coordinated Entry System that are Denied by Housing Providers
  • New threshold for PSH/OPH and Rapid Re-Housing is <=40%
• Goal 13 – Accept Matches from the Coordinated Entry System Quickly
  • New threshold for PSH/OPH is <=45 days
  • New threshold for Rapid Re-Housing is <=14 days
• Goal 14 – Successfully Match Households to a Housing Provider
  • New threshold for PSH/OPH is >= 50%
    New threshold for Rapid Re-Housing is >= 60%

The Street Outreach Project Performance Report and the Goals and Outcomes Report have been posted!

Click here to view the reports.

The emergence of the Coronavirus Disease (COVID-19) calls for enhanced cooperation between public health authorities, homeless service systems, and other partners at the local level. To support these partnerships and the vulnerable households served, HUD and its partners are issuing guidance from subject matter experts on best practices and lessons learned.

HUD has released the following new resource regarding the Disposition and Recordkeeping Requirements When Using ESG-CV or ESG Funds to Purchase Furniture or Household Furnishings

You may also visit the Disease Risks and Homelessness page to access technical assistance materials from HUD as well as guidance issued from HUD’s federal partners dedicated to preparing for and responding to infectious diseases, including COVID-19.

The following Spanish Privacy Forms have been updated:

• Privacy Notice
• Note Regarding Collection of Personal Information
• Grievance Form