Orange County HMIS

The OC HMIS Data Quality Plan and the Data Quality Tools Guide have been published! These documents will help agencies understand the different components of data quality, and provide tools to manage data quality. Check out the April 2023 User Meeting Materials for more information about these documents.

HUD’s Office of Special Needs Assistance Programs (SNAPS) Technical Assistance (TA) providers are working with the National Human Services Data Consortium (NHSDC) to offer the technical information you need to successfully measure progress towards preventing and ending homelessness. NHSDC brings together human services data professionals from around the country to learn best practices, inspire one another, and make connections at the Spring 2023 Conference. If you will not be attending the conference in Chandler, AZ, you can watch the five sessions below through a live webcast and participate in the Q&A through the chat in the final session. The recordings will also be posted on the HUD Exchange in the near future.

Schedule for April 3, 2023

Session	Time
Strategic Communications with Non-CoC Partners and the Public	12:45 – 1:45 PM EDT
Unsheltered and Encampment Response	2:00 – 3:00 PM EDT
HMIS Project Set-Up 101 and 102	4:15 – 5:30 PM EDT
HMIS Fundamentals	5:45 – 6:45 PM EDT
Q&A with the HUD SNAPS Office on the 2024 HMIS Data Standards	7:00 – 8:00 PM EDT

Joining Instructions

Registration is not required. It is strongly recommended that you join 15 minutes prior to the start time of the session.

Join the Webcasts on April 3, 2023

Webcast Point of Contact

If you encounter any difficulties when joining the webcast, please contact Lou Cirelli at lou@meetingscouts.com.

Registration is now open for the eighth cohort of the HMIS Data Analytics On-Demand Course. The goal of this immersive course is to provide a conceptual and practical framework for ad hoc reporting utilizing HMIS data. This self-paced course is open to anyone in your community who is interested in analyzing, interpreting, and communicating HMIS data. This is an introductory level course and might be a good fit for newer members of your HMIS team or someone looking to brush up on their data skills. Participants are not expected to have high-level technical or statistical skills; only basic knowledge of the following is needed:

• HMIS data standards
• How to pull an HMIS comma-separated value (CSV) file set, unless the participant has access to someone who can pull HMIS reports for them
• How to enter data into Excel and navigate within it

The data analytics course will equip participants with the skills to create a data brief highlighting trends to engage communities to drive insights into action. A combination of content, hands-on skill-building, and recommended resources are provided to help a basic data user build skills and knowledge necessary to be an advanced data professional while providing opportunities for ongoing professional development and learning. Participants will have eight weeks to complete six course modules at their own pace. Course participants will also receive a certificate upon completion of all six modules.

For any questions regarding the HMIS Data Analytics On-Demand Course, please contact hmisonlinecourse@cloudburstgroup.com.

We are hiring for an HMIS Support Specialist. Please see the job posting to apply.

This four-part guide offers guidance and resources that demonstrate ways to create safer, more accessible, and inclusive congregate shelters, regardless of size or mission. It highlights procedural enhancements, practice improvements, and structural recommendations that work in concert to enhance safety for organizations providing shelter.

The guide combines practices from shelters across the country that have successfully supported safer operational environments.

General guidance and principles are organized into four broad categories:

• Part 1: Operational and Administrative Rules
• Part 2: Physical Spaces
• Part 3: Staff Training
• Part 4: Building Trust
  
  View the Guide
  
  For additional Emergency Solutions Grants (ESG) resources, visit the ESG page on the HUD Exchange.

The Project Performance Overview document has been updated with the revisions below. These revisions were discussed during the March 2023 Data & Performance Management Meeting. Review the meeting materials for details.

• Goal 6 – Help Adults Maintain or Increase their Income while Enrolled in the Project
  • Updated threshold for Homelessness Prevention projects is >=55%
• Goal 7 – Help Adults Maintain or Increase their Income as of Project Exit
  • Updated threshold for Homelessness Prevention projects is >=50%
• Goal 10 – Ensure Clients do not Enter Homeless System after being Housed
  • Updated threshold for Homelessness Prevention projects is <=10%
  • This measure will not count clients returning to a Homelessness Prevention project as a return to homelessness.

The Homelessness Prevention Project Performance Report and the Goals and Outcomes Report have been posted!

Click here to view the reports.

The Q4 2022 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

• The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Refused, Data not Collected, Missing Response, and Data Issues The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.
• The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

The Report Cards can now be filtered by Agency Name. To view the results for a particular agency, navigate to the dropdown labeled “Agency” and make a selection. The report can also be filtered by Project Name.

If you have any questions, please enter a ticket to the HMIS Help Desk.

Orange County’s HUD CoC System Performance Measures have been published! Check out the report here.

The Street Outreach Project Performance Report and the Goals and Outcomes Report have been posted!

Click here to view the reports.