The HMIS Coordinated Entry Training is now available! This training provides an overview of the Coordinated Entry System in HMIS, and should be completed by access points (those completing VI-SPDATs), matchmakers (those matching households to housing opportunities), and housing providers (those with housing opportunities). As you complete the training, we highly recommend following along in the Clarity training site to assist with your learning. Please note that only the Family Coordinated Entry System (FCES) is currently in HMIS, so only users participating in these roles for the FCES need to complete the training at this time.
Please note that you will not be able to enroll in the HMIS Coordinated Entry Training unless you have already completed the HMIS Part 2 – Clarity HMIS Software training. Once you or any staff at your agency have completed the HMIS Coordinated Entry training, please notify the HMIS Help Desk to be given access to the correct pages in HMIS. Please also include the role(s) the user will be fulfilling in HMIS (access point, matchmaker, or housing provider).
The Coordinated Entry Policies and Procedures test is not required to gain access to the FCES in HMIS. Instead, users must complete the HMIS Coordinated Entry Training, as well as all trainings required to receive access to HMIS. The CES Policies and Procedures test will continue to be used for the Individual Coordinated Entry System (ICES).
All questions, requests, and other technical support tickets related to FCES should now be entered by the Agency Administrators at your agency through the HMIS Help Desk. The ceshelpdesk email should only be used by the ICES to request log-ins for the individual Prioritization List.
Housing Providers
The access points are currently entering all households active as of July 1stwith a status of matched, document ready, or assessed into HMIS. In order for HMIS to reflect that certain households are already matched to an opportunity, 211OC will enter the housing opportunities and complete the matches for those households already matched. Please look for an email from 211OC to confirm the households that are currently matched to opportunities at your agency. All households that are already matched to opportunities should be matched in HMIS before the next Housing Placement Match Meeting.
Moving forward, you will be responsible for entering into HMIS any new housing opportunities that need to be matched to a household through the FCES. Therefore, housing opportunities need to be entered prior to the Housing Placement Match Meetings. Please contact the Family Solutions Collaborative for more information.
Access Points
All data entry for matched, document ready, and assessed clients should be completed in HMIS by 11/16/18. Data entry includes profiles, enrollments, documents, and VI-SPDATs.