Category: Uncategorized

The Homelessness Prevention Project Performance Report and the Goals and Outcomes Report for 7/1/2022 – 6/30/2023 have been published!

Click here to view the reports.

The application submission deadline for the Fiscal Year (FY) 2023 Continuum of Care (CoC) Program Competition and Renewal or Replacement of Youth Homelessness Demonstration Program Grants (YHDP) is approaching. The FY 2023 CoC Consolidated Applications, that includes the CoC Application and CoC Priority Listing with all project applications either approved and ranked or rejected, are due Thursday, September 28, 2023 at 8:00 PM EDT.

Please allow ample time to complete your FY 2023 CoC Consolidated Application, and do not wait until the last minute to submit via e-snaps to HUD. HUD strongly recommends that Collaborative Applicants submit their applications at least 24 – 48 hours before the deadline.

Note: The CoC Application and the CoC Priority Listing are separate submissions in e-snaps; therefore, Collaborative Applicants must ensure that both the CoC Application and the CoC Priority Listing, that includes all project applications either approved and ranked or rejected, are submitted in e-snaps prior to the application submission deadline of September 28, 2023, by 8:00 PM EDT.

Updates

The following documents have been posted on the CoC Program Competition page of the HUD.gov website:

1. CoC Application FAQs
2. Revised FY 2023 Grant Inventory Worksheets (GIWs)
   • Multiple CoCs required additional corrections after the revised GIWs were originally posted. This primarily impacted CoCs with YHDP projects renewing during the FY 2023 competition.
   • These revisions were marked with a September 1, 2023, revision date.
     • Please be advised: the GIW provides CoC stakeholders with an inventory of renewal grants and the total amount of funding each renewal grant may apply for. While the GIW is expected to be as close to accurate as possible, HUD understands that grant agreement amendments may continue to be fully executed up until the application submission deadline; therefore, renewal project applicants must ensure the BLI amounts in the renewal project application match the amounts listed in expiring grant agreement or grant agreement as amended – even if inaccuracies exist on the HUD Posted GIW.
3. FY 2023 CoC Estimated Annual Renewal Demand (ARD) Reports – updated based on revised GIWS
   • One report for all Collaborative Applicants
   • One report for Collaborative Applicants with Unified Funding Agency (UFA) designation and includes the available UFA Costs amount
4. Updated FY 2023 Geocode Report including Preliminary Pro Rata Need (PPRN) amounts
5. Rural Area Geocode Report
   • New project applications applying to serve populations located in the geographic areas identified on the Rural Area Geocode Report may request funding under the new Rural Costs budget line item (BLI). See section III.B.4.a.(4) of the FY 2023 CoC Program Notice of Funding Opportunity (NOFO) for more information.
6. FY 2023 CoC NOFO Webinar Video and Slides – will be posted imminently

Questions?

• Questions regarding the FY 2023 CoC Program Competition process must be submitted to CoCNOFO@hud.gov

Technical questions related to e-snaps functionality (e.g., password lockout, access to user’s application account, updating Applicant Profile) must be submitted to e-snaps@hud.gov

The Q2 2023 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

• The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Refused, Data not Collected, Missing Response, and Data Issues The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.
• The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

The Report Cards can now be filtered by Agency Name. To view the results for a particular agency, navigate to the dropdown labeled “Agency” and make a selection. The report can also be filtered by Project Name.

If you have any questions, please enter a ticket to the HMIS Help Desk.

The Street Outreach Project Performance Report and the Goals and Outcomes reports for 6/1/22 – 5/31/23 have been published!

Click here to view the reports.

HUD is sponsoring a three-part webinar series about the Violence Against Women Act Reauthorization Act of 2022 (“VAWA 2022”) to increase the capacity and knowledge of Emergency Solutions Grants (ESG) and Continuum of Care (CoC) housing and homeless services providers about housing protections for survivors of domestic violence, dating violence, sexual assault, and stalking in homeless services systems. This series features technical assistance providers, policy experts, and community leaders to showcase both requirements and best practices around VAWA implementation.

Training Objectives

Participants will:

• Learn about VAWA housing provisions that apply to CoC and ESG grantees
• Learn about “VAWA 2022” updated definitions and provisions as outlined in the VAWA letter to CoC/ESG program recipients
• Explore requirements and best practices for developing and implementing emergency transfer plans (ETPs)
• Engage in a panel discussion between VAWA experts and community leaders regarding all aspects of VAWA implementation for CoCs and CoC/ESG recipients

Schedule

Webinar Title	Description	Date and Time
Understanding VAWA	This session will provide CoCs and ESG recipients an overview of VAWA and VAWA 2022 Reauthorization.	August 10, 2023 1:00 – 2:30 PM EDT
VAWA ETPs:CoC and ESG Requirements and Best Practices	This session will provide in-depth knowledge for CoCs and ESG recipients about developing an ETP as required by VAWA. Presenters will provide information about both requirements and best practices for ensuring ETPs are tailored to local strengths and needs.	August 17, 2023 1:00 – 2:30 PM EDT
Community Conversations: VAWA in Practice	This session will feature a panel of VAWA experts and community leaders discussing all aspects of VAWA implementation for CoCs and CoC/ESG recipients.	August 31, 2023 1:00 – 2:30 PM EDT

Joining Instructions

The first webinar in the series, Understanding VAWA, will take place on August 10, 2023 from 1:00 – 2:30 PM EDT. Participants do not need to register in advance. It is strongly recommended that participants join the webinar 15 minutes prior to the start time. To join the webinar, simply access the login page at the link below.

Join the Webinar

Training Point of Contact

“VAWA 2022” Foundations for CoC and ESG Registrar | trainings@hudexchange.info

The Office of Care Coordination will be hosting a training on Trauma Informed Care. Through this training, service providers will learn the basics of trauma and how it impacts the delivery of homeless services, understand the principles of trauma informed care, and identify ways to incorporate principles into service delivery practices. Please find details on the upcoming training below:

This virtual training requires registration. 

Date: Thursday, August 10, 2023
Time: 1:30 p.m. – 3:00 p.m.
Please register to attend by Wednesday, August 9, 2023 at https://zoom.us/meeting/register/tJwtdOqsqzouGtSG3SsFwsxzJt1cP06p2Gsn

If you have questions, please feel free to contact the Office of Care Coordination at CareCoordination@ocgov.com

The Emergency Shelter Project Performance Report and the Goals and Outcomes reports for 5/1/22 – 4/30/23 have been published!

Click here to view the reports.

Check out the new Orange County CoC Dashboard here.

The Office of Care Coordination will be hosting a training on the Equal Access Rule established by the U.S. Department of Housing and Urban Development (HUD). 

Through this training, service providers will learn how to effectively implement HUD’s Equal Access Rule to ensure fair housing and shelter opportunities for people experiencing homelessness, as well as ensuring the preservation of families accessing housing and shelter. Please find details on the upcoming training below:

This virtual training requires registration. 

Date: Wednesday, July 12, 2023
Time: 3:00 p.m. – 4:00 p.m.

Please register to attend by Tuesday, July 11, 2023 at https://zoom.us/webinar/register/WN_h4z3TuxvTzCtsnB_ZzOkqQ If you have questions, please feel free to contact the Office of Care Coordination at CareCoordination@ocgov.com

Registration is now open for the ninth cohort of the HMIS Data Analytics On-Demand Course. The goal of this immersive course is to provide a conceptual and practical framework for ad hoc reporting utilizing Homeless Management Information System (HMIS) data. This self-paced course is open to anyone in your community who is interested in analyzing, interpreting, and communicating HMIS data. This is an introductory level course and might be a good fit for newer members of your HMIS team or someone looking to brush up on their data skills. Participants are not expected to have high-level technical or statistical skills; only basic knowledge of the following is needed:

• HMIS data standards
• How to pull an HMIS comma-separated value (CSV) file set, unless the participant has access to someone who can pull HMIS reports for them
• How to enter data into Excel and navigate within it

The data analytics course will equip participants with the skills to create a data brief highlighting trends to engage communities to drive insights into action. A combination of content, hands-on skill-building, and recommended resources are provided to help a basic data user build skills and knowledge necessary to be an advanced data professional while providing opportunities for ongoing professional development and learning. Participants will have eight weeks to complete six course modules at their own pace. Course participants will also receive a certificate upon completion of all six modules.

Registration

The ninth offering of the HMIS Data Analytics On-Demand Course will be held from July 10 – September 1, 2023.Please Note: Registration is limited to 400 individuals and will automatically close once the course is at capacity. When registering, please use the code 2023JULHMIS

Register for Cohort Nine

For more information, please visit the course syllabus and the HMIS Data Analytics On-Demand Course page.

Questions?

For any questions regarding the HMIS Data Analytics On-Demand Course, please contact hmisonlinecourse@cloudburstgroup.com.