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Registration is now open for the eighth cohort of the HMIS Data Analytics On-Demand Course. The goal of this immersive course is to provide a conceptual and practical framework for ad hoc reporting utilizing HMIS data. This self-paced course is open to anyone in your community who is interested in analyzing, interpreting, and communicating HMIS data. This is an introductory level course and might be a good fit for newer members of your HMIS team or someone looking to brush up on their data skills. Participants are not expected to have high-level technical or statistical skills; only basic knowledge of the following is needed:

• HMIS data standards
• How to pull an HMIS comma-separated value (CSV) file set, unless the participant has access to someone who can pull HMIS reports for them
• How to enter data into Excel and navigate within it

The data analytics course will equip participants with the skills to create a data brief highlighting trends to engage communities to drive insights into action. A combination of content, hands-on skill-building, and recommended resources are provided to help a basic data user build skills and knowledge necessary to be an advanced data professional while providing opportunities for ongoing professional development and learning. Participants will have eight weeks to complete six course modules at their own pace. Course participants will also receive a certificate upon completion of all six modules.

For any questions regarding the HMIS Data Analytics On-Demand Course, please contact hmisonlinecourse@cloudburstgroup.com.

We are hiring for an HMIS Support Specialist. Please see the job posting to apply.

This four-part guide offers guidance and resources that demonstrate ways to create safer, more accessible, and inclusive congregate shelters, regardless of size or mission. It highlights procedural enhancements, practice improvements, and structural recommendations that work in concert to enhance safety for organizations providing shelter.

The guide combines practices from shelters across the country that have successfully supported safer operational environments.

General guidance and principles are organized into four broad categories:

• Part 1: Operational and Administrative Rules
• Part 2: Physical Spaces
• Part 3: Staff Training
• Part 4: Building Trust
  
  View the Guide
  
  For additional Emergency Solutions Grants (ESG) resources, visit the ESG page on the HUD Exchange.

The Project Performance Overview document has been updated with the revisions below. These revisions were discussed during the March 2023 Data & Performance Management Meeting. Review the meeting materials for details.

• Goal 6 – Help Adults Maintain or Increase their Income while Enrolled in the Project
  • Updated threshold for Homelessness Prevention projects is >=55%
• Goal 7 – Help Adults Maintain or Increase their Income as of Project Exit
  • Updated threshold for Homelessness Prevention projects is >=50%
• Goal 10 – Ensure Clients do not Enter Homeless System after being Housed
  • Updated threshold for Homelessness Prevention projects is <=10%
  • This measure will not count clients returning to a Homelessness Prevention project as a return to homelessness.

The Homelessness Prevention Project Performance Report and the Goals and Outcomes Report have been posted!

Click here to view the reports.

The Q4 2022 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

• The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Refused, Data not Collected, Missing Response, and Data Issues The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.
• The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

The Report Cards can now be filtered by Agency Name. To view the results for a particular agency, navigate to the dropdown labeled “Agency” and make a selection. The report can also be filtered by Project Name.

If you have any questions, please enter a ticket to the HMIS Help Desk.

Orange County’s HUD CoC System Performance Measures have been published! Check out the report here.

The Street Outreach Project Performance Report and the Goals and Outcomes Report have been posted!

Click here to view the reports.

We are hiring for an HMIS Support Specialist. Please see the job posting to apply.

As a reminder, all users whose accounts were created prior to 6/1/22 will be required to complete the 2022 HMIS Part 2 Recertification by January 31st in order to maintain their access to HMIS. Please log into your agency’s Dropbox in order to see a list of the users at your agency that have not completed the required Recertification yet. Required users that have not completed the recertification by January 31st will have their accounts locked until the recertification has been completed.

Agency Administrators must submit the 2022 HMIS Part 2 Recertification Form for their users once the recertification has been completed. Please limit the form to five users or less to ensure a timely response to the submission, and submit any questions to the HMIS Help Desk.

Thank you!