Category: Uncategorized

The HMIS Clarity outage experienced by users on 3/6/25 has been resolved.
If site loading errors persist, HMIS Agency Administrators may contact the Help Desk.

Thank you for your patience!

Please be advised that as of Thursday, March 6, 2025 OC HMIS Clarity users may experience errors with the site including:

“504 Gateway Timeout Error.”
“Parse Error…”
“An internal server error occurred.”

The OC HMIS Team thanks users for their patience as Bitfocus continues to actively address the partial outage.

The Social Security Administration (SSA) has recently updated many of its policies and enhanced its online services. SOAR-trained providers must stay informed about these updates, especially those that impact providing quality and effective SSI/SSDI representation for individuals experiencing or at risk of homelessness.

Join us for an informative webinar where we will discuss some of those key policy and online services updates which affect the SOAR community. You’ll hear from panelists from the SAMHSA SOAR TA Center and SSA. A SOAR provider will also share their knowledge about these changes and strategies for collaborating with your local SSA Field Offices to help applicants access SSI/SSDI benefits.

March 6^th at 12pm

Register for webinar.

Please review the following reports and join our HMIS Team to further discuss at the Data and Performance Management Meeting: Wednesday, February 12th at 10am.

Permanent Supportive Housing & Other Permanent Housing PPR

Rapid Re-Housing PPR

Transitional Housing PPR

Q4 Data Quality Report Card

We are hiring for an HMIS Data Analyst. Please see the job posting to apply.

Other job opportunities at OCUW: https://www.unitedwayoc.org/about-us/careers/

Check out the new Orange County CoC Dashboard for Q4 here.

The Q3 2024 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness for the reporting period 7/1/2024 – 9/30/2024.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

• The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Prefers not to Answer, Data not Collected, Missing Response, and Data Issues.
• The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

The Report Cards can now be filtered by Agency Name. To view the results for a particular agency, navigate to the dropdown labeled “Agency” and make a selection. The report can also be filtered by Project Name.

If you have any questions, please enter a ticket to the HMIS Help Desk.

Check out the new Orange County CoC Dashboard for Q3 here.

Registration is now open for the 14th cohort of the HMIS Data Analytics On-Demand Course. The goal of this immersive course is to provide a conceptual and practical framework for ad hoc reporting utilizing Homeless Management Information System (HMIS) data. This self-paced course is open to anyone in your community who is interested in analyzing, interpreting, and communicating HMIS data. This is an introductory level course and might be a good fit for newer members of your HMIS team or someone looking to brush up on their data skills. Participants are not expected to have high-level technical or statistical skills; only basic knowledge of the following is needed:

• HMIS data standards
• How to pull an HMIS comma-separated value (CSV) file set, unless the participant has access to someone who can pull HMIS reports for them
• How to enter data into Excel and navigate within it

The data analytics course will equip participants with the skills to create a data brief highlighting trends to engage communities to drive insights into action. A combination of content, hands-on skill-building, and recommended resources are provided to help a basic data user build skills and knowledge necessary to be an advanced data professional while providing opportunities for ongoing professional development and learning.

Participants will have eight weeks to complete six course modules at their own pace. Course participants will also receive a certificate upon completion of all six modules.

Registration

The 14th offering of the HMIS Data Analytics On-Demand Course will be held from October 21 – December 13, 2024.

Please Note: Registration is limited to 400 individuals and will automatically close once the course is at capacity. When registering, please use the code 2024SEPTHMIS.

Register for Cohort 14

Accommodation Requests and Questions

If you need accommodation, please send an email to hmisonlinecourse@cloudburstgroup.com with a description of the accommodations needed to successfully complete the course. An instructor will reach out to discuss available options.

For any questions regarding the HMIS Data Analytics On-Demand Course, please contact hmisonlinecourse@cloudburstgroup.com.

Additional Information

For more information, please visit the course syllabus and the HMIS Data Analytics On-Demand Course page.

We are hiring for an HMIS Support Specialist. Please see the job posting to apply.

Other job opportunities at OCUW: https://www.unitedwayoc.org/about-us/careers/