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Orange County HMIS

Category: News

Last Chance to Complete the HMIS User Suggestion Box

We have received wonderful feedback in our HMIS User Suggestion Box!  We still would like to hear from all of our users before we analyze and implement your feedback to improve the HMIS experience.

If you haven’t already done so, please complete the survey so we can hear your thoughts on communications and trainings from the 211OC HMIS team.  This includes your thoughts about the implementation of version 6.  The survey will only take about 5 minutes and is extremely helpful for us as we move forward.

AIDS Sensitivity Training November 1st

211OC will host a FREE AIDS Sensitivity Training for all Orange County homeless service providers on Wednesday, November 1st.  Representatives from the AIDS Services Foundation will conduct the training which will consist of a presentation and Q&A session.

Where? CASA Training Room (Upstairs) 1505 E 17th. St Santa Ana, CA
When? Wednesday, 11/01/17, from 2PM to 4PM.

We are hoping at least one representative from each of our agencies can attend this important training.  We hope that it will help us serve this marginalized population better!

According to the National Coalition for the Homeless, HIV/AIDS and homelessness are intricately related.  The costs of health care and medications for people living with HIV/AIDS (PLWHA) are often too high for people to keep up with.  In addition, PLWHA are in danger of losing their jobs due to discrimination or as a result of frequent health-related absences.  As a result, up to 50% of PLWHA in the United States are at risk of becoming homeless.

There is no need to RSVP for this event, please just show up ready to learn!

PSDEs No Longer Required For Non-Federally Funded Projects

Due to changes in the recently released 2017 HMIS Data Standards, Program Specific Data Elements are no longer required for projects that do not receive federal funding (i.e., CoC, ESG, SSVF, RHY, HOPWA, VASH, or PATH). As a result, the HUD Assessment used at entry in Version 6 of HMIS will only appear for projects that receive federal funding. Non-federally funded projects are only required to answer the CoC Assessment at entry, which contains Universal Data Elements that all projects are still required to collect.

We are still working with Adsystech to make the Exit Question assessments visible for all projects.Once available, this assessment will not contain any Program Specific Data Elements for any non-federally funded projects.

If you have any questions about this change, please submit a ticket to the Help Desk.

Sage Guidance for ESG Recipients and Subrecipients Webinars

HUD will host training webinars on SAGE, the ESG repository, for ESG recipients and subrecipients on Monday, October 16th and Thursday, October 19th, respectively.  Please look below for meeting details including the agenda and registration links.

 

ESG Recipient Webinar

HUD will train ESG recipients (jurisdictions that receive an ESG award directly from HUD) on October 16, 2017 from 2:00 PM – 3:00 PM EDT.

The webinar will review:

  • How to register for Sage
  • How to navigate Sage
  • How to upload the ESG CAPER report
  • Data flow from HMIS to Sage
  • Data entry in the eCon Planning Suite
  • Coordination with subrecipients

Register: Access the registration page using the link below and then select Register Now on the right side of the page:

Sage Guidance for ESG Recipients Webinar

 

ESG Subrecipient Webinar

HUD will train ESG Subrecipients (homeless providers that receive ESG funding from a jurisdiction (State, Territory, County or City) on October 19, 2017 from 3:00 PM – 4:00 PM EDT.

The webinar will review:

  • How to upload the ESG CAPER report
  • Data flow from HMIS to Sage
  • Common data errors and how to resolve them

Register: Access the registration page using the link and then select Register Now on the right side of the page: Sage Guidance for ESG Subrecipients Webinar

HMIS Version 6 Webinar

211OC will be holding a HMIS version 6 webinar on Wednesday, October 4th, from 11:00 – 12:00.  Please use this link to join, and please call in so you can ask questions during the call.  Please also plan to have HMIS version 6 open at the start of the call, as we would like users to follow along on their computer during the call.  If you are unable to attend, the webinar will be recorded and posted on our website.

Update on Common Issues in Version 6!

Check out this list of the Common Issues in HMIS Version 6, as well as updates on when these issues will be resolved.  Please continue to send any issues you are experiencing to the HMIS Helpdesk so we can work with Adsystech to resolve them.

For any agencies completing CSV Exports in version 5, please use this tracking document to track the changes you are making in HMIS.

We appreciate your patience during this process!

HMIS Part 3 Training is No Longer Required!

As of September 27th, 2017, 211OC is no longer requiring HMIS Part 3 Training! We have decided to discontinue this training as part of an effort to reduce your burden of administrative tasks that must be completed in order to access HMIS.

In the next few days we will be sending out an HMIS User Survey that will include, among other topics, an opportunity for you to let us know what optional trainings would be most beneficial to you.

We would also like to remind you that our online trainings are meant to serve as an ongoing resource for you to reference while working in HMIS. You can log in to your training.ochmis.org account at any time and review all of the training materials you have completed. We hope this helps your workflow!

Please see the new HMIS User training flowchart here.

Thanks!

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