Author: Andrew Estaris

The Q1 2024 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness for the reporting period 1/1/2024 – 3/31/2024.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

• The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Prefers not to Answer, Data not Collected, Missing Response, and Data Issues.
• The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

The Report Cards can now be filtered by Agency Name. To view the results for a particular agency, navigate to the dropdown labeled “Agency” and make a selection. The report can also be filtered by Project Name.

If you have any questions, please enter a ticket to the HMIS Help Desk.

The Homelessness Prevention Project Performance Report and the Goals and Outcomes Report have been posted!

Click here to view the reports.

The Q4 2022 HMIS Data Report Cards have been published! Review your agency’s data here!

These report cards look at the main components of Data Quality: Data Completeness, Data Accuracy, and Data Timeliness.

The first tab of the Report Cards assesses the Data Completeness and Data Accuracy of the Universal Data Elements for each project in our system, and for all our system as a whole. This tab includes:

• The Percentage of enrollments that fall into the following data response categories: Valid Responses, Don’t know/Refused, Data not Collected, Missing Response, and Data Issues The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.
• The Average Data Completeness Score by project: This is a unique indicator of data completeness for each project.

The second tab of the Report Cards assesses the Data Timeliness of each project of our system. This tab shows the percentage of enrollments that fall into the following length of time categories: 0-3 days, 4-7 days, 16-30 days, and more than 31 days.

The Report Cards can now be filtered by Agency Name. To view the results for a particular agency, navigate to the dropdown labeled “Agency” and make a selection. The report can also be filtered by Project Name.

If you have any questions, please enter a ticket to the HMIS Help Desk.

The Office of Care Coordination, on behalf of the Orange County Continuum of Care (CoC), is hosting upcoming training opportunities intended to equip service providers, local partners, and community members with information on resources and best practices for the homeless service system. Please find details below on the upcoming training opportunities.

Housing First Training

This training will provide essential tools and techniques for Housing First implementation in design and operation by program model, including street outreach, emergency shelter and/or permanent housing. The training will cover the services and structures necessary to ensure successful housing placements, housing retention and long-term stability. This training will be held in-person.

Date: Thursday, November 17th, 2022
Time: 9:00 a.m. – 12:00 p.m.
Location: County Administration South (CAS) Building Conference Center Room 104
Address: 425 West Santa Ana Blvd, Santa Ana, CA 92701

Safety Planning for Survivors Experiencing Homelessness Training

The training is intended for advocates, survivors, housing and homeless service providers, victim service providers, and program administrators. Through this training, attendees will learn safety planning based on housing status and best practices. For additional details on the upcoming training opportunity, reference the flyer here for additional information.
 
Date: Friday, November 18th, 2022
Time: 9:00 a.m. – 11:00 a.m.
Meeting Link: Click here to join the meeting
Meeting ID: 213 427 875 351
Passcode: 8GgxUq
Or call in (audio only): +1 949-543-0845
Phone Conference ID: 972 334 636#

If you have questions about the trainings, please reach out to the Office of Care Coordination at CareCoordination@ocgov.com

Registration is now open for the sixth cohort of the HMIS Data Analytics On-Demand Course. The goal of this immersive course is to provide a conceptual and practical framework for ad hoc reporting utilizing HMIS data. This self-paced course is open to anyone in your community who is interested in analyzing, interpreting, and communicating HMIS data. This is an introductory level course and might be a good fit for newer members of your HMIS team or someone looking to brush up on their data skills. Participants are not expected to have high-level technical or statistical skills; only basic knowledge of the following is needed:

• HMIS data standards
• How to pull an HMIS comma-separated value (CSV) file set (unless the participant has access to someone who can pull HMIS reports for them)
• How to enter data into Excel and navigate within it

The data analytics course will equip participants with the skills to create a data brief highlighting trends to engage communities to drive insights into action. A combination of content, hands-on skill-building, and recommended resources are provided to help a basic data user build skills and knowledge necessary to be an advanced data professional while providing opportunities for ongoing professional development and learning.

Participants will have eight weeks to complete six course modules at their own pace. Course participants will also receive a certificate upon completion of all six modules.

Registration
The sixth offering of the HMIS Data Analytics On-Demand Course will be held from October 17 – December 9, 2022.

Please Note: Registration is limited to 250 individuals and will automatically close once the course is at capacity. When registering, please use the code 2022OCTHMIS.

Register for Cohort Six

For more information, please visit the course syllabus and the HMIS Data Analytics On-Demand Course page.

Registration is open for Coordinating Homeless Services Resources and Street Outreach. Register today!

This webinar series provides guidance and fosters innovation in best practices and strategies in stakeholder engagement for homelessness services systems. It will cover topics designed to help communities establish equitable, effective homelessness responses through meaningful collaboration, resource coordination, and efficient service delivery. Register Today!

Training Objectives
Participants will learn about:

• Incorporating people with lived experience and expertise into homelessness responses
• Coordinating with healthcare and other non-federal resources
• Creating direct pathways from homelessness to housing
• Operationalizing best practices
• Identifying and connecting with community resources

Who Should Attend?

This webinar series is intended for everyone involved in the homelessness response system, including but not limited to Continuum of Care (CoC) staff and leadership, program administrators, direct service staff and program management, and recipients and sub-recipients of Emergency Solutions Grants (ESG) and CoC funding.

Schedule and Registration

Webinar Title	Date and Time	Registration
Stakeholder Engagement and Advancing Equity	August 4, 2022 1:30 – 3:00 PM EDT	Register Now
Coordinating Homeless Services Resources	August 11, 2022 1:30 – 3:00 PM EDT	Register Now
Street Outreach	August 18, 2022 1:30 – 3:00 PM EDT	Register Now
Implementing System Change	August 25, 2022 1:30 – 3:00 PM EDT	TBD
Optimizing Service Delivery	September 1, 2022 1:30 – 3:00 PM EDT	TBD

You must have a HUD Exchange account to register. Follow these instructions for registering.

Training Point of Contact

Homelessness to Housing Webinar Series Registrar | trainings@hudexchange.info

Registration is now open for the fifth cohort of the HMIS Data Analytics On-Demand Course. The goal of this immersive course is to provide a conceptual and practical framework for ad hoc reporting utilizing HMIS data. This self-paced course is open to anyone in your community who is interested in analyzing, interpreting, and communicating HMIS data. This is an introductory level course and might be a good fit for newer members of your HMIS team or someone looking to brush up on their data skills. Participants are not expected to have high-level technical or statistical skills; only basic knowledge of the following is needed: HMIS data standards How to pull an HMIS comma-separated value (CSV) file set (unless the participant has access to someone who can pull HMIS reports for them) How to enter data into Excel and navigate within it The data analytics course will equip participants with the skills to create a data brief highlighting trends to engage communities to drive insights into action. A combination of content, hands-on skill-building, and recommended resources are provided to help a basic data user build skills and knowledge necessary to be an advanced data professional while providing opportunities for ongoing professional development and learning. Participants will have eight weeks to complete six course modules at their own pace. Course participants will also receive a certificate upon completion of all six modules. The fifth offering of the HMIS Data Analytics On-Demand Course will be held from July 18 – September 9, 2022. Please Note: Registration is limited to 250 individuals and will automatically close once the course is at capacity. When registering, please use the code 2022JULYHMIS. Register for Cohort Five For more information, please visit the course syllabus and the HMIS Data Analytics On-Demand Course page.

Please be advised that on Sunday, June 26, 2022 from 8 a.m.-5 p.m. PT, Bitfocus will be upgrading Clarity Human Services Data Analysis tool (Looker) for more flexibility and scalability. During this time, your connection to Looker may not be available.  We apologize for any inconvenience.