UPDATE: RHY Upload Re-Opened

UPDATE April 29, 2016

Dear Runaway and Homeless Youth (RHY) Grantees:

Thank you for your patience as we made critical changes to the RHYPoint portal.

As of 9:30 a.m. EDT on April 29, 2016, we have reopened the RHYPoint portal. RHYPoint will continue to remain open to accept data uploads until May 6, 2016 at 8:00 p.m. EDT.

As a reminder, all active, current RHY grantees are required to upload their data in zipped CSV files that have been hashed for RHY. The period of submission for RHY data should be from October 1, 2014 through March 31, 2016.

If you have already submitted your data to RHYPoint AND have received a Data Quality/Completeness Report, then you do not have to submit again. Your data have been received and no further action is needed by you.

Please contact www.RHYMISServiceDesk.net if you require assistance with your upload.

Below is a summary of the changes we made:

  1. All submissions that contain client-level data that have been appropriately hashed will be accepted. You will need to resubmit your data if it was sent with the incorrect CSV file and was not hashed, as it contains personally identifiable information (first, middle, or last name or Social Security fields).
  2. All submissions must contain hashed client level records and enrollments. If your files do not contain these, they will not be accepted.
  3. You will no longer receive a long, detailed data quality report the day after submission. You will instead receive a simplified Data Completeness/Quality report if the file you submit meets all CSV 4.1 specifications. We will also send you a confirmation e-mail stating that we have received your data.

Thank you again for all your efforts,

The Family and Youth Services Bureau (FYSB)

___________________________________________

FROM: HUD- SNAPS AND HHS-FYSB

April 25, 2016

Dear Runaway and Homeless Youth (RHY) Grantees:

Thank you to those of you who have uploaded your RHY data into RHYPoint, those of you who are  attempting to do so, or those who have been preparing to do so. We know for many grantees who have
tried to upload data this has been a challenge and many grantees have yet to attempt to upload  data. We apologize for the inconvenience this may have caused you.

In response to the challenges that many grantees are encountering, we are will be working to simplify the submission process in order to substantially increase the number of successful submissions. We are positive this will work to your benefit by reducing the number of attempts to upload your files. However, in order to accomplish this, we will need to temporarily suspend all activities to RHYPoint.

• The RHYPoint Upload submission period will be temporarily suspended starting this afternoon, Monday, April 25, at 5:00 p.m. EDT for 3-5 days to make these changes. We will send a follow-up
message as soon as RHYPoint opens again, but no later than Friday, April 29.

• Once RHYPoint is reopened, the RHYMIS/HMIS data submission period will be extended to Friday, May 6, 2016 8:00 p.m. EDT.

1. We are changing RHYPoint so all submissions that contain client level data (which has been appropriately hashed) will be accepted. You will need to resubmit your data if it contains names or
Social Security numbers or if your files do not contain any client records. If there are errors or omissions in your export, they will not stop our acceptance of your data.

2. You will no longer receive a long-detailed data quality report the day after submission. You will only receive a simplified Data Completeness/Quality report (see attached example of revised reports – a report that has been accepted and a report that has the wrong project type) if the file you submit meets all CSV 4.1 specifications. However, you will not be adversely affected if you do not receive a Data Quality report. We will e-mail you a confirmation e-mail stating that we have received your data regardless of whether you receive a Data Completeness/Quality report.

3. If you have already submitted your data to RHYPoint AND have received a Data Quality/Completeness Report, then you do not have to submit again. Your data have been received and no further action is needed by you.

4. If you have not submitted yet, please remember all RHY funded projects are required to submit data to RHYPoint. Please contact www.RHYMISServiceDesk.net if you have questions.

As always if you have additional questions or need support regarding RHYMIS/HMIS, please submit a TA question/issue to the RHYMIS Online Service Desk: www.RHYMISServiceDesk.net.

Thank you for your all your efforts,

The Family and Youth Services Bureau (FYSB)