2017 HIC and Sheltered PIT

What is the HIC and PIT?

The Housing Inventory Count (HIC) collects information about all of the beds and units in each Continuum of Care homeless system, categorized by Program Type. Only beds dedicated to serve homeless clients should be counted on the HIC.

The Point-in-Time Count (PIT) provides a count of sheltered and unsheltered homeless persons. The PIT includes population data (number of households and persons), as well as subpopulation data (number of chronically homeless clients, clients with a mental illness, etc).

To see data from previous HIC and PIT counts across the country, please click here.

Important Dates

  • Orange County will be conducting the HIC and PIT counts on January 27, 2017. (HUD’s requirement is that it be conducted on one day during the last 10 days in January 2017).
  • HIC and Sheltered PIT trainings will be conducted on January 18, 2017 and January 19, 2017.  To RSVP, please visit our calendar.
  • All data through January 27, 2017 should be entered into HMIS or the agency’s comparable database by February 1, 2017 to ensure data is accurate for the sheltered PIT count.
  • Open office sessions have been scheduled in the first two weeks of February for anyone interested in one-on-one help to complete the HIC and PIT forms.  To register for a session, please visit our calendar.
  • HIC and PIT forms are due to 211OC by February 8, 2017.

HIC and PIT Forms

 2017 HIC Cover Sheet – This form requires a wet signature from the ED at your agency, and must be submitted with the HIC Answer Form.

 2017 HIC Answer Form – Use this document to report the beds and units dedicated to serve homeless clients in Orange County.

 2016 HIC – Use this document to answer question 54 on the HIC Answer Form.

2017 PIT Cover Sheet – This form requires a wet signature from the ED at your agency, and must be submitted with the PIT Answer Form or PIT reports.

 2017 PIT Answer Form – Any projects not participating in HMIS should use this form to report all clients in their Emergency Shelter, Transitional Housing, and/or Safe Haven projects.

HIC and PIT Resources

2017 HIC-PIT Data Collection Notice

 2017 HIC-Sheltered PIT Training Slides – Use this document to answer questions on the HIC and PIT forms.

Important Changes to HIC and PIT Requirements in 2017 (excerpt from 2017 HIC-PIT Data Collection Notice)

HIC Changes

  1. HUD removed the DEM project type, associated with projects funded under HUD’s Rapid Rehousing Demonstration Program, because this designation is no longer necessary.
  2. HUD is expanding the McKinney-Vento funding question from a “Yes” or “No” question to require CoCs to identify the funding sources, consistent with the HMIS Project Descriptor Data Element 2.6, Federal Partner Funding Source.
  3. The Department of Veterans Affairs (VA) designates a limited number of its Grant and Per Diem (GPD) projects as “Transition in Place” (TIP) projects. For 2017, the VA has clarified that CoCs should report the beds and units associated with the GPD TIP projects under the “Other Permanent Housing” (OPH) project type. Because the GPD TIP beds and units are reported under the OPH project type, persons in those beds and units will not be included in the CoC’s sheltered PIT count.
  4. HUD has clarified that when reporting beds dedicated for youth, CoCs should also include beds dedicated for members of a youth headed household (i.e., the children of parenting youth). This is similar to reporting dedicated beds for people who are chronically homeless and veterans, which should include beds dedicated for other members of a chronically homeless or veteran household.
  5. HUD has created a new field called “Housing Type” that combined the Transitional Housing (TH) Unit Type field and the scattered site field from the address section of the HIC. In this field CoCs will indicate whether the project is:
    • Site-based – single site
    • Site-based – clustered / multiple sites
    • Tenant-based

PIT Changes

  1. HUD convened a team of experts regarding the most appropriate ways to collect data on gender identity. As a result, HUD is expanding the gender identity options in the PIT count to include an additional gender option – “Don’t identify as male, female, or transgender.”
  2. HUD is requiring CoCs to report persons experiencing chronic homelessness by household type – persons in households with at least one adult and one child, persons in households without children, and persons in households with only children. For this reason, HUD will not require CoCs to report persons who are experiencing chronic homelessness under the subpopulations section of HDX.
  3. HUD is clarifying that when reporting on any chronically homeless households – whether or not there are children – if one member of the household qualifies as chronically homeless, then all persons in the household should be counted as chronically homeless.