Consolidated Plan Quick Guides

These quick guides provide step-by-step instructions on how to undertake a specific task within the eCon Plan Suite for CDBG Entitlement Program, CDBG State Program, ESG: Emergency Solutions Grants Program, HOME: HOME Investment Partnerships Program, HOPWA: Housing Opportunities for Persons with AIDS Program.

Resource Links

Emergency Solutions Grants (ESG) Program Reporting Update

As described in CPD Notice 12-009 (issued April 30, 2012), all Emergency Solutions Grants (ESG) recipients are required to use the eCon Planning Suite to prepare the ESG portion of the CAPER, as of October 1, 2012. Also, at this time, all recipients/subrecipients receiving ESG funding are expected to be entering data into their Continuum of Care’s Homeless Management Information System (HMIS), per the requirements at 24 CFR 576.400(f) and §576.107 in the ESG Interim Rule. ESG recipients/subrecipients should be collecting, at a minimum, all Universal Data Elements listed in the 2010 HMIS Data Standards.

The ESG recipient should, to the greatest extent possible, complete the CAPER in IDIS with data generated by their HMIS, and then submit the report to HUD as it normally would (via hard copy along with the full CAPER submission). In order to complete this submission, the ESG recipient will need to aggregate the data collected at the subrecipient level. Therefore, all subrecipients funded with ESG will need to submit the data to the recipient (the city, county, territory, or state that awarded them the funding) at the end of the ESG recipient’s program year. ESG recipients should provide their subrecipients with instructions on how to submit their data along with:

  • A specific date that this information is due to them; and
  • Clear information on the reporting year (start/end dates)

HUD has provided HMIS vendors with programming instructions necessary for generating the information required on the ESG Persons Assisted screens (CR-65). HUD recommends that ESG recipients and HMIS Leads read the Programming Instructions because it contains guidance that addresses a number of reporting questions that HUD has received.

**Please note that the programming instructions include specific detail on how to set up projects in HMIS for ESG.  Unlike HPRP, homelessness prevention and rapid re-housing are two separate project types. It is important that HMIS leads set these projects up as SEPARATE projects in HMIS for ESG in order to be able to pull data properly for the CAPER.**

The programming instructions are not intended to be comprehensive guidance for recipients; HUD is currently preparing a notice that will provide more detail about the ESG reporting requirements. An announcement will be sent via this listserv when the notice is published. ESG recipients should also review the screen-by-screen instructions for completing the ESG portion of the CAPER in the eCon Planning Suite Desk Guide.

Webinar Announcement
HUD is planning to host webinars for both ESG recipients/subrecipients and HMIS Leads. The webinar for HMIS Leads will focus on program set-up in HMIS and will review the ESG CAPER programming instructions. This webinar is scheduled for Tuesday, July 30th, 2013. Register for the ESG CAPER Webinar on the OneCPD Resource Exchange.

The webinar for ESG recipients and subrecipients will focus on how to complete the ESG-only portion of the CAPER in accordance with HUD’s requirements, HUD’s expectations for the “transition” CAPER, reporting for recipients with multiple ESG subrecipients, and community-based reporting. The date for this webinar has not yet been finalized. Once finalized, the date and time will be sent via this listserv, along with a link to register.

Submit Questions to OneCPD Ask a Question
Questions about the ESG portion of the CAPER can be submitted to OneCPD Ask a Question on the OneCPD Resource Exchange. On “Step 2” of the question submission form, please select ESG: Emergency Solutions Grants under the “My question is related to” field.

General Questions about the Con Plan and CAPER can also be submitted to OneCPD Ask a Question on the OneCPD Resource Exchange. On “Step 2” of the question submission form, please select ConPlan: e-Con Planning Suite under the “My question is related to” field.

ESG Eligible Activities (from HUD)

7/2/2013

Did You Know? 

In the ESG Program, recipients/subrecipients may provide essential services under both the Street Outreach and Emergency Shelter components. However, the specific allowable costs under each component depend on the population being served and where the services are provided.

  • Unsheltered homeless persons staying on the streets or in other places not meant for human habitation can receive:
    1. Non-facility based essential services on the street, parks, or other locations where unsheltered persons may be staying, under the Street Outreach component, and
    2. Essential services in an emergency shelter, under the Emergency Shelter component.
  • Persons staying in an emergency shelter can receive essential services, under the Emergency Shelter component:
    1. In an emergency shelter, and
    2. At another site, such as a child care center for children under 13 who are staying in a shelter.

NOTE: See FAQ 2238 for requirements for a day shelter to qualify as an emergency shelter.
What Services Can Be Provided?
The following table summarizes and compares the essential services allowable under each component:

ESG-Eligible-Services_2013-07-02

 

Services eligible under the Emergency Shelter component are more expansive than the Street Outreach component because of the population being served and where they are located. Be sure to review the ESG Program Interim Rule for detailed descriptions of the essential service costs that are eligible under each component, to understand where they are similar and where they differ (24 CFR 576.101 and §576.102).  Below are two examples.

Health and mental health services are allowable under both components, to the extent that other appropriate services are unavailable or inaccessible within the community. However, for Street Outreach, these services must be of an emergency nature. For example, note the differences in the types of allowable health services under each component:

  • Under the Emergency Shelter component, eligible costs for Outpatient Health Services include “assessing a program participant’s health problems and developing a treatment plan; assisting program participants to understand their health needs; providing directly or assisting program participants to obtain appropriate medical treatment, preventive medical care, and health maintenance services….and providing preventive and noncosmetic dental care.”
  • Under the Street Outreach component, eligible costs for Emergency Health Services “are for the direct outpatient treatment of medical conditions.”

Second, transportation activities are similar and allowable under both components, but only when linked with other activities allowed under the component. That is, the service provider may only provide transportation assistance to and from another eligible service (though the recipient/subrecipient is not required to fund such services). For example:

  • Under the Emergency Shelter component, a shelter provider could use ESG funds to lease a van or provide bus passes for shelter residents to get to and from medical appointments, employment, or child care.
  • Under the Street Outreach component, a provider could use ESG funds to lease a van used for a doctor to travel to and provide emergency health services to persons on the street.

Keep in mind: in general, if it’s not listed in the regulation, it’s not eligible!

ESG-Eligible-Services_2013-07-02a

 

Related Resources
For more information on this issue, see the ESG Program Interim Rule at §576.101 (Street Outreach) and §576.102 (Emergency Shelter), and HUD’s Emergency Solutions Grants Program Components and Activities webinar.

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Rent Reasonableness and Fair Market Rents Under ESG

Rent Reasonableness and Fair Market Rents Under ESG

HUD has released a new guidance document, Rent Reasonableness and Fair Market Rent Under the Emergency Solutions Grants Program.

The Emergency Solutions Grants Program (ESG) Interim Rule allows short- and medium-term rental assistance to be provided to eligible clients only when the gross rent for the housing unit:

  1. Does not exceed the Fair Market Rent (FMR) established by HUD for each geographic area, as provided under 24 CFR part 888 and §982.503;and
  2. Complies with HUD’s standard of rent reasonableness, as established under 24 CFR 982.507.

These rules apply regardless of whether a household is seeking to maintain its current housing (Homelessness Prevention), or if the household is exiting homelessness into new housing (Rapid Re-Housing).Many ESG recipients and subrecipients have questions about how to apply these requirements and ensure that they are in compliance with the regulations. To aid in understanding the rules and implementing them, HUD has released Rent Reasonableness and Fair Market Rent Under the Emergency Solutions Grants Program. It explains the requirements and addresses how to determine whether the unit cost exceeds or does not exceed FMR, how to calculate the gross rent amount, and tips for determining and documenting compliance.Please submit any questions to HUD via OneCPD Ask A Question on the OneCPD Resource Exchange.